Newsgroups: comp.os.ms-windows.win95.misc,comp.os.ms-windows.setup.win95,comp.os.ms-windows.networking.win95,comp.os.ms-windows.apps.compatibility.win95,comp.os.ms-windows.apps.utilities.win95,comp.answers,news.answers
Path: senator-bedfellow.mit.edu!bloom-beacon.mit.edu!news.kodak.com!news-pen-16.sprintlink.net!newsfeed.nysernet.net!news.nysernet.net!207.41.200.14!news-pen-14.sprintlink.net!206.229.87.26!news-east.sprintlink.net!news-peer.sprintlink.net!news.sprintlink.net!Sprint!newsfeed.direct.ca!news.bctel.net!srv4.reelwest.bc.ca!not-for-mail
From: gordonf@intouch.bc.ca
Subject: Win95 FAQ Part 10 of 14: Messaging/Exchange
Message-ID: <19980107.8D7D740.13CAF@ras2com20.reelwest.bc.ca>
Date: Wed, 7 Jan 98 21:56:42
Approved: news-answers-request@MIT.EDU
Followup-To: comp.os.ms-windows.win95.misc
Summary: These postings list many questions asked in said newsgroups,
         and answers them as best as I can.  I make references to other
         Web sites and FAQs when appropriate.  Visit the WWW home of
         this FAQ (http://www.orca.bc.ca/win95) for the appropriate
         links.  This section is the 10th: Messaging/Exchange
Organization: Personal and Win95 FAQ maintainence
X-NoSpamWanted: This address is not for unsolicited commercial e-mail
X-ImNotKidding: By sending UCE to this address you agree to pay $50.00 CDN
X-pensive-Spam: Payable to G. Fecyk, c/o P.O. Box 373 Oakville, MB  R0H 0Y0
Lines: 761
Xref: senator-bedfellow.mit.edu comp.os.ms-windows.win95.misc:291338 comp.os.ms-windows.setup.win95:63466 comp.os.ms-windows.networking.win95:44633 comp.os.ms-windows.apps.compatibility.win95:15788 comp.os.ms-windows.apps.utilities.win95:51894 comp.answers:29576 news.answers:120360

Archive-name: windows/win95/faq/part10
Last-Modified: 1998/01/07
Posting-Frequency: Every two months
URL: http://www.orca.bc.ca/win95/faq10.htm

10. Windows Messaging, AKA: Microsoft Exchange, AKA: Microsoft Outlook...

     * 10.1. Exchange basics, and why I recommend Exchange for first
             time E-MAIL users
     * 10.2. How do I send and receive...
          + 10.2.1. ...Internet mail?
               o 10.2.1.1. How do I make Exchange behave like a
                           "normal" mail client?
               o 10.2.1.2. Top ten Internet Mail annoyances 
          + 10.2.2. ...MS Mail?
               o 10.2.2.1. How do I view shared folders on an MS Mail
                           server?
               o 10.2.2.2. Do I need to have MS Mail in my profile if
                           I'm not using MS Mail? (no!)
               o 10.2.2.3. How can I set up a simple e-mail system on
                           my small network using MS Mail?
          + 10.2.3. ...Comp-U-Serve (tm) mail?
          + 10.2.4. ...Faxes?
               o 10.2.4.1. How do I share fax modems between Windows
                           95 machines?
               o 10.2.4.2. How do I share fax modems between Windows
                           95 and WFWG machines?
               o 10.2.4.3. Top ten Microsoft Fax annoyances
               o 10.2.4.4. What about WinFax PRO (tm) for Win95? 
          + 10.2.5. ...MHS mail?
          + 10.2.6. ...cc:Mail?
          + 10.2.7. ...Microsoft Network mail? 
          + 10.2.8. ...Voice messages? (Microsoft Phone)
     * 10.3. Remote Mail basics for MS Mail, Internet Mail, CIS Mail,
             and Microsoft Network Mail users
          + 10.3.1. How can I keep mail on the server? 
     * 10.4. How can I keep a separate inbox or address book for each
             user? (Exchange Profiles)
     * 10.5. Address Book basics
          + 10.5.1. How do I import or convert other databases into
                    the Address Book?
     * 10.6. Top ten mis-conceptions about Exchange
     * 10.7. Wish List
     * 10.8. Exchange's other names and versions
     * 10.9. How to get the spelling checker to work in Exchange
       
   For the purpose of this document (especially so I don't have to
   re-write the whole thing!!!) I will refer to "Exchange" as either the
   MS Exchange E-MAIL front end that comes with Windows 95 and NT
   Workstation 4.0, or the Exchange Client update from Microsoft, or the
   Windows Messaging Client update from Microsoft. "Exchange" in this
   document does NOT refer to Microsoft's Exchange Server product.
   
   Visit Sue Mosher's FAQ at
   http://www.slipstick.com/exchange/msgfaq.htm for additional
   Windows Messaging information. All the way from Moscow! She has her
   latest updates and highlights up there at
   http://www.slipstick.com/exchange/.
   
   This document may help users of NT Workstation 4.0 as well, as the
   Windows Messaging client for NT works exactly like the Win95 version.
   E-MAIL me back for accuracy checks please. They may also apply to MS's
   Outlook product which comes with MS Office 97, but visit Sue Mosher's
   site for the latest dirt on Outlook.
     _________________________________________________________________
   
   10.1 Exchange basics, and why I recommend Exchange for first time
   E-MAIL users
   
   The bloody thing comes with the operating system, for one, so it's
   free!
   
   Exchange acts as a front end for pretty much any mail client, so it
   lets the developers worry about mail delivery, while it worries about
   the interface. Basically, you start with four folders, and all your
   personal mail comes in your Inbox folder. Stuff you send stays in your
   Outbox folder until a "Delivery" happens, either when you select
   "Deliver now" or one of the Exchange clients (such as Internet Mail)
   decides it's time to deliver mail, scheduled in time intervals you can
   control.
   
   Within the Exchange window you can drag messages between folders,
   shared folders if available, or directories in Explorer.
   
   Another big reason: it's interface matches the Windows Explorer so
   closely. You can copy & paste messages between it and other Explorer
   windows. You don't need to learn a whole new interface just to use a
   second, or third mail system.
   
   Yet another big reason: You get all your mail in one place! Internet
   mail, CompuServe mail, faxes, MSN, MS-Mail, and whatever anyone else
   decides to make for it. All big apps that support MAPI (those with a
   "Send Mail..." menu in their File menus), even Win 3.1 apps, work with
   it. Send a Word document to your buddy at nowhere.com, without fussing
   with saving, running your other mail program, and attaching. Exchange
   also stores mail on the user's hard drive or Home directory, so the
   mail server need not be running to view mail.
   
   Many users and developers are just beginning to grasp what Exchange is
   capable of, and most of us make many, many, mistakes, and abandon it
   in favor of "standard" mail apps. Please don't give up; Exchange has
   serious potential, and many of the features you think are missing,
   might just be in there... maybe even improved on!
     _________________________________________________________________
   
   10.2. How do I send and receive...

     * 10.2.1. ...Internet mail? 
       
   Easiest way, is download Microsoft's Internet Explorer and install
   it, then run the Internet Setup Wizard. Feed the wizard all the
   info it needs; get it from your provider. Alternately, download MS's
   stand-alone Internet Mail Client for Exchange, if you don't want
   to use Internet Explorer. Then add Internet Mail to your Exchange
   Profile, or let the setup wizard do it. 4.00.950B and NT 4.0 come with
   the Internet Mail client.
   
   If you use a dial-up connection, be sure to enable Remote Mail
   otherwise it will dial up your provider every 15 minutes. The
   Internet Setup Wizard automatically turns on Remote Mail.
   
   When you write your messages, enter addresses as you would for any
   other Internet mail program, in the To: Box of the Send Message
   requester. Separate multiple addresses with semicolons (a ";") instead
   of commas. Hit File/Properties to change the sending options of this
   message if you wish; you can send attachments MIME or UUEncoded, use a
   different character set if you're sending messages overseas, and such.
   Finally hit the "Send" button. Notice, however, it does not deliver
   the message immediately. It will not deliver the message until you run
   a Remote Mail session, or you hit Tools/Deliver Now Using/Internet
   Mail. Automatic sending doesn't happen unless you turn off Remote Mail
   and have it check for mail automatically.
   
   Microsoft's Internet Mail client only works with a POP3 server and an
   SMTP server for outgoing mail. In Internet Mail properties, you can
   specify a different server for outbound mail by hitting "Advanced",
   and typing in the name of the outgoing mail server. I'm hoping for an
   IMAP4 client some time soon, but 90% of providers don't use IMAP4.
   Sad. There are also many more replacement Internet mail clients
   popping up, including from Netscape, Corel, and Delrina.

     * 10.2.1.1. How do I make Exchange behave like a "normal" Internet
       Mail client? 
       
   Download Internet Idioms from Angry Greycat Designs. This adds
   an Idioms tab to the Exchange options requester. You can choose a
   default read font (I recommend Courier-New 10), a default Send Mail
   font (Again, Courier-New 10), you can add a signature to all your
   e-mail (including MS-Mail, Faxes, MSN, whatever), and you can use a
   "standard" reply idiom with tabbed text and little ">" all over the
   place.
   
   NOTE: Ben Goetter updated many of his Widgets for the Windows
   Messaging and Exchange Server Client updates. Be sure to grab his
   updates. Many of them, however, won't run with MS Outlook! Be careful!
   
   NEW Toolkit: Anthony Humphreys (anthony@istar.ca) has kindly bundled
   the best Exchange add-ons, including Internet Idioms, into one
   installable (and uninstallable) package. Get them from
   ftp://ftp.inforamp.net/pub/win95/exchange/widgets.zip. If your
   browser supports frames, visit his Exchange Centre at
   http://home.istar.ca/~anthony/.
   
   If you use MIME to encode messages and attachments (the default), set
   the character set to your appropriate choice. Most of us should set it
   to US-ASCII. Select Internet Mail properties, hit Message Format, hit
   Character Set, and select US-ASCII. This will remove equal signs and
   "=3D" codes in messages. If you turn off MIME, either in the
   properties of your message or in the Character set here, it will send
   attachments UUEncoded.
   
   Ben Goetter, founder of Angry Greycat Designs, also has an excellent
   Exchange FAQ.

     * 10.2.1.2. Top ten Internet Mail annoyances 
       
   10. WINMAIL.DAT attachment (attaches a "Rich text format" message;
   turn off "Use Rich Text Format" in Internet address book entries, or
   type in target addresses directly (such as "gordonf@vcn.bc.ca" rather
   than "[SMTP:gordonf@vcn.bc.ca]")
   
   9. Can't insert a .signature (get Internet Idioms)
   
   8. Funny codes show up when using MIME encoded messages (Set the
   charset to US-ASCII to fix)
   
   7. It insists on deleting mail off my mail server (Use Remote Mail
   to transfer mail instead)
   
   6. It keeps dialing up my ISP every 15 minutes (Tell it to work
   off-line and use Remote Mail instead)
   
   5. It won't automatically send my mail (You'll have to do a
   Tools/Deliver Now or use Remote Mail, or tell it to check mail every
   so often)
   
   4. I can't set it up for more than one user (Create multiple
   Exchange Profiles or User Profiles)
   
   3. It won't do Blind Carbon-copy (Just turn on "BCC Box" in the View
   menu of any new message window)
   
   2. It won't do a bulk mailing (Use your Personal Address Book and
   make a group up for your bulk mailing. Personally, I don't like bulk
   mail (SPAM) anyway!)
   
   1. It won't take commas between multiple recipients (That's an MS-Mail
   throwback; use semicolons instead)

     * 10.2.2. ...MS Mail? 
       
   Add Microsoft Mail Services, in Add/Remove Programs/Windows Setup, if
   it isn't already in there. Then add it to your Exchange profile.
   It will ask you for the network path to your MS-Mail server, either
   full version or WFWG type server, and will let you select your name
   from a list of names. The Mail Administrator has to add you to the
   user list before you can pick from here, though. This is an important
   difference compared to the older WFWG mail client.
   
   MS-Mail under Exchange has all the original benefits of MS-Mail's
   original 3.2 program, and Exchange will let you import your old .MMF
   files and address book into your Personal Folders. Select File/Import.

     * 10.2.2.1. How do I view shared folders on an MS Mail server? 
       
   Exchange's original MS-Mail client didn't support shared folders, but
   download Microsoft's Exchange Update, which includes an MS-Mail
   client update, to get them back. Install it through Add/Remove
   Programs/Windows Setup/Have Disk.
   
   After you install it, you will need to re-boot, then remove and re-add
   MS-Mail to your Exchange Profile. Once you do, the MS-Mail Shared
   Folders will show up as a separate folder tree in your folder view
   window. You can then copy mail back and forth between folders on it,
   and your personal folders, and create new shared folders.

     * 10.2.2.2. Do I need to have MS Mail in my profile if I'm not using
       MS Mail? 
       
   Absolutely not. Microsoft Mail is one of many messaging services you
   can keep in an Exchange Profile. In fact you could have a profile
   which only has Personal Folders and Personal Address Book, but then
   you couldn't send or receive anything. A basic profile has these two
   basic services and as few as one messaging service, such as Internet
   Mail.

     * 10.2.2.3. How do I set up a small e-mail system on my network
       using MS Mail? 
       
   First, pick some central server, or a computer that's always turned
   on. Then in Control Panel / MS Mail Administrator, instruct the
   machine to create a New Workgroup Post Office.
   
   Instruct the Administrator program where you want the directory tree,
   or post office, to reside. If you're using all Win95 machines you can
   specify a UNC path (\\server\share). If it's on a NetWare or other
   server, just give it a regular DOS path, but try to specify a UNC path
   if you network client allows it. It will then build the directory tree
   and allow you to create an Administrator account, and other accounts.
   
   On all the machines in the network, tell MS Mail to use that UNC or
   DOS path to the post office. The Inbox Setup Wizard will let you pick
   an existing username from the list on the post office, but you can
   also hand-configure it through MS Mail settings. Once done, this
   machine can send mail to the other users on that post office.
   
   The Administrator can administer that post office from any computer
   that has the MS Mail client on it, through the very same control
   panel. Just select "Administer existing post office" and give it the
   Administrator mailbox name and password.

     * 10.2.3. ...CompuServe (TM) Mail? 
       
   This is a big money saver, because it lets you manage your mail off
   line, but it requires you already installed the CompuServe Information
   Manager on your computer (The Win 3.1 or DOS version works fine). If
   you already haven't installed CIM, do so, and feed it your account
   information.
   
   First, download the CompuServe Exchange client, or look on your
   CD-ROM for DRIVERS\OTHER\EXCHANGE\COMPUSRV.
   
   Next, run the Setup program. That will install the CompuServe mail
   client and it will run the Inbox Setup Wizard for that client. Tell it
   where your CIM directory is (usually C:\CSERVE), tell it your access
   phone number including country code and area code (even if it's local;
   this follows TAPI spec), and access type (Direct, DATAPAC, whatever).
   I'm not sure why it wants to use your CIM directory though; maybe for
   copying its address book perhaps?
   
   When finished, and after you re-start Exchange, you can send mail to
   addresses in CompuServe's format (xxxxx.yyyy) or make Personal
   Address Book entries with CIS addresses in them.
   
   Now, to deliver CIS mail, select Tools/Deliver Now Using/CompuServe
   Mail. It will dial up your local CIS access number, prompt you for a
   password (unless you gave it your password), then deliver your mail.
   Regardless of whether you have mail or not, the CIS client will
   generate an event log and post it in your Inbox.. Remote Mail also
   works with CIS mail, letting you keep mail on the CIS server, etc, as
   will Internet Idioms.

     * 10.2.4. ...Faxes? 
       
   Add Microsoft Fax services, from Add/Remove Programs/Windows Setup.
   Then add Microsoft Fax to your Exchange profile. It will ask you
   for your name, fax number, and other such items that would belong on a
   fax cover sheet. Of course, it will ask you what fax modem you want to
   use.
   
   You can then send faxes like any other kind of E-MAIL, including
   .signatures if you installed Internet Idioms. But far more useful
   than the regular message requester, is the "New Fax" wizard, which
   lets you specify a nice cover page (even let you create a new one from
   scratch), a nice short message, and a proper phone number with area
   code (following Win95's TAPI spec).
   
   And yes, you can print to a fax (or send mail to a Fax address) from
   any Windows app. Fax Setup adds a Win95 printer driver for faxing. No
   need to make cover pages in your documents though; you can use the
   built-in cover page editor to make new ones, or use the four built-in
   ones.
   
   If you want to send a message to both E-MAIL and FAX addresses, use
   the Fax Address Wizard to insert a Fax address while in any Send Mail
   requester. Select Tools/Fax Address Wizard. This will let you choose a
   cover page and insert a proper TAPI phone number in to the fax
   address. After the wizard completes you can continue to add more
   E-MAIL or FAX addresses. Attachments will get sent too; Exchange will
   launch the attachment's associated program and tell it to print to the
   Microsoft Fax driver.
   
   Faxes vs E-MAIL: MS Fax is one of the Exchange messaging services, so
   it (in many ways) treats faxes like any other kind of e-mail. If
   you're sending to another MS Exchange Fax recipient, it can even be a
   real e-mail (if you have "Editable, if possible" selected as the fax
   format). It does this by encoding the e-mail (and any attachments)
   into a fax image that the other end can interpret and decode back into
   an e-mail message. Only MS Fax and Delrina WinFax Pro 7.0 understand
   this strange format, so you're better off using "Not editable" as the
   fax format.
   
   However, this strange handling of faxes makes you treat "normal" faxes
   like "attachments" in e-mail. You can even use [FAX:xxx-yyyy] as an
   e-mail address. Don't be afraid to.
   
   NOTE: MS-Word for Win95 has a mail merge bug though; It will crash if
   you attempt a mail-merge from Word to multiple fax addresses. I don't
   have all the details but this was pointed out and verified in KB
   article Q139465. I also forgot who pointed it out to me, sorry.

     * 10.2.4.1. How do I share fax modems between Windows 95 machines? 
       
   Set aside one computer to share the fax modem, and see to it that it
   runs Exchange all the time (By placing a shortcut to Inbox in its
   Startup group).
   
   Get Inbox Properties (Or your Exchange profile properties) and get
   Microsoft Fax properties. Select the Modem tab, and select, "Let me
   share my modem on the network". All the file sharing rules apply,
   including User Level security if you enabled that, and you will
   need a file sharing service installed on that computer. You can't
   cheat and use a network drive on another server this time, unlike WFWG
   FAX let you do; the system will use your C: drive and create a FAX
   share on it.
   
   Now, in the Modem tab on everyone else's fax properties, change the
   modem type to "Network Fax". Give it the UNC or DOS path to the shared
   directory on the fax server. Users can then send (but not receive...
   awwww) faxes through the network. Someone will still have to sit at
   the fax server to route and print faxes as necessary. Routing faxes is
   a simple matter of forwarding the fax attachment to E-MAIL addresses
   in the network.

     * 10.2.4.2. How do I share fax modems between Windows 95 and WFWG
       machines? 
       
   Win95 fax servers won't work with WFWG clients or vise-versa. I know,
   sad. I vaguely remember MS releasing a patch to MS Fax to let Win95's
   Fax client access WFWG fax servers, but I can't find any reference to
   it on MS's web site anymore.

     * 10.2.4.3. Top ten Microsoft Fax annoyances 
       
   10. It can't do broadcast faxes (Yes it can; just feed it a bunch of
   fax addresses in your personal address book and BCC: them as a
   group. If I find I'm part of one of your lists, though, heh heh
   heh...)
   
   9. It won't automatically print faxes (You like junk faxes wasting
   your paper?)
   
   8. It won't dial 1-(area code) for long distance within my area code
   (Add that fax number to your personal address book, and turn on "Dial
   area code, even though it's the same as mine" and check out other TAPI
   dialing help in Modems and TAPI)
   
   7. It displays a dumb window when it sends a fax (Right-click on the
   little Fax icon in the Taskbar, then turn off "Display when active")
   
   6. It gives me a junk mail message from SPRINT whenever I install it
   (Big deal; delete it, it only happens once)
   
   5. I can't use the modem when Exchange is running (Auto-answer won't
   interfere with other Win95 apps trying to use the modem; you can use
   HyperTerminal at the same time, for example. Check out the Modems
   and TAPI section.)
   
   4. I can't print to the fax modem without changing my default printer
   (That's a dumb MS Office 4.x bug; just use "Send..." instead, and
   specify a fax address. Yes it does work.)
   
   3. It processes faxes locally and wastes my processing time
   
   2. It keeps trying to make E-MAIL format (Set the fax type to "Not
   editable" in Fax Properties/Message)
   
   1. It's cover page editor sucks (But it's functional, isn't it?)

     * 10.2.4.4. What about WinFax PRO (TM) for Win95? 
       
   Delrina (AKA: Symantec) getting the Designed for Win95 logo
   for this program is a miracle. They're already in my Logo Lamers
   page.
   
   Listen. Give up on WinFax and wait until they earn that Win95
   logo. For about 99% of us faxing, MS Fax will do all we need to do,
   and it's free.

     * 10.2.5. ...MHS mail? 
       
   Terry Harrigan at http://www.ihub.com/ now (finally) has a MHS
   messaging and address book service for Exchange. it's part of their
   Connect2 series for Windows. I haven't had the chance to properly
   review it because I don't have access to MHS post offices anymore, but
   if anyone out there can try this out and let me know how it works, I'd
   appreciate it.
   
   Many people, including Olaf Berli and Frank Carius tell me that Ihub's
   Connect2Exchange is a very good MHS client and you should consider
   them for additional MHS utilities. It's a fine compliment to the MHS
   services included with NetWare servers.
   
   Note to Terry: I still didn't appreciate you writing me a second
   time... I had to repost the FAQ in March because of other tech details
   and didn't have the chance to include your info. Please give me a
   chance at least.

     * 10.2.6. ...VIM (cc:Mail) mail? 
       
   There's a cc:Mail client for Exchange at
   http://www.transendcorp.com/ under the title ConnectWare for
   cc:Mail. They have a 30 day trial version available for download and a
   commercial version. You also need updated VIM .DLL files, which you
   can get from Lotus via ConnectWare's site. From what I read about it,
   ConnectWare for cc:Mail is a proper Exchange client, with Remote Mail
   support.

     * 10.2.7. ...Microsoft Network mail? 
       
   MSN Setup automatically adds an MSN mail client for Exchange, and you
   can grab user lists off MSN directly, and store local copies.
   
   If you already have BillNet software installed, you will have a
   "Microsoft Network Online Service" client you can add to your
   Exchange profile. It grabs your user info from the rest of
   BillNet, so there's no additional setup needed. This is pretty much
   the easiest client to set up.
   
   BillNet Mail lets you send to BillNet or Internet addresses, so when
   you create address book entries and you use both BillNet and Internet
   Mail, make sure you select the type of Internet Mail address you want
   to use. Your least expensive bet is to always use direct Internet
   Mail, rather than Internet Mail via BillNet, if you have a choice.

     * 10.2.8. Voice Messages? (Microsoft Phone) 
       
   Yes it's real. Sue Mosher confirmed it for me and others have heard
   about it, and you can also read about it on Microsoft's web site if
   you do a search on it.
   
   MS Phone is a voice mail add-on for Exchange that will receive voice
   messages and store them as .WAV attachments in your Inbox. You can
   also call your voice mail box from another telephone and have MS Phone
   play voice messages back. And here's the real killer: it will also
   read off the headers of any non-voice messages, like your regular
   E-MAIL and faxes! It does this with a voice synth included with it.
   
   Alas though... MS Phone only comes with the newest voice modems (Phone
   Blaster from Creative is one of them). The rumor mill suggests that MS
   will ship it with the next Office 95 release, though. Personally I'm
   hoping for it to come out as a retail product so I don't have to
   endure Delrina CommSuite. Thphth.
     _________________________________________________________________
   
   10.3. Remote Mail basics for MS Mail, Internet Mail, CIS Mail, and
   Microsoft Network Mail users
   
   If an Exchange client supports Remote Mail, it will allow you to work
   interactively with your mail server. This means manually logging in,
   hand-selecting the messages you want to move, copy, or delete, and
   then transferring.
   
   Normally, when you select "Deliver now using..." or if you set up your
   client for a LAN or other continuous connection, it runs the chosen
   service, logs in, moves all of your mail from the server to your
   Inbox, transmits anything in your Outbox, then disconnects. This is
   quite blatant and quite efficient. Remote Mail however, in the same
   Tools menu, lets you fully control mail delivery, provided you enabled
   Remote Mail in your clients.
   
   NOTE: In the original Exchange product, you had to use several buttons
   (Connect, Update Headers, Transfer Mail) to complete a remote task.
   The Windows Messaging update combines these three buttons into one
   (Transfer Mail). This one click will send anything in your Outbox,
   download anything you marked in the headers list, and update the
   headers list, all at once. It will NOT copy, move, or delete mail
   unless you explicitly marked any mail for doing do. This is much
   simpler and it takes nothing away from Remote Mail functionality!
   
   In MS-Mail, using Remote Mail depends on your connection type. You can
   set different Remote Mail options for LAN and for Dial-up networking
   sessions, so if it's on the LAN it'll work one way, and if it's on a
   phone line it will work another. You will only get a Remote Mail
   choice for MS-Mail if you enabled it for whatever your current
   connection is. Slow machines will benefit if you enable Remote Mail
   for LAN connections, as the mail checks eat up processor time and load
   down the system.
   
   Internet Mail only has one place for defining the Remote Mail
   behavior: The Connection tab in Internet Mail properties. You either
   enable Remote Mail, or disable it and check for mail every so often
   (15 minutes by default). The latter works best if you have a POP3
   server right on your LAN, otherwise, keep Remote Mail enabled. You can
   always do a Deliver Now if you want to do a batch mail delivery.
   
   CIS Mail always has Remote Mail enabled, but you can instruct it to
   dial out and check every so often as well.
   
   BillNet (TM) Remote Mail is also always enabled, and it will log you
   in to BillNet when you perform a delivery, either using Remote Mail,
   or Deliver Now.

     * 10.3.1. How can I keep mail on the server? 
       
   Enable Remote Mail for whatever client you're using. This will let you
   view all the mail in your server by selecting "Update Headers", and
   hand-select pieces of mail for copying, moving, or deleting.
   
   To keep mail on the server, select the option "Mark to receive a copy"
   rather than "Mark to receive".
   
   Remote Mail always keeps a local copy of the mail list, so you needn't
   be attached to the server to maintain your list. It will attach to the
   server only if you tell it to, or if you perform any transfers, and it
   will update the list whenever a transfer occurs. It distinguishes read
   mail from unread mail by bolding unread mail.
     _________________________________________________________________
   
   10.4. How can I keep a separate Inbox or address book for each user?
   (Exchange Profiles)
   
   Say you send MS Mail and Internet Mail from work, but you want to use
   the same copy of Exchange (and the same machine) for you home Internet
   Mail too. You can't load multiple copies of Internet Mail in one
   profile, but you can create a second (or third, or fourth) profile,
   add Internet Mail to it, and use different settings. All Exchange user
   settings go in the active Exchange profile.
   
   To make a new profile, bring up Inbox properties and hit "Show
   Profiles". Then select "Add". The Inbox Setup Wizard will run a second
   time, prompting you for a new profile name, and prompting you through
   all the setups of all installed mail clients. You can enable or
   disable whatever mail clients you wish. Then, when you get to the
   Personal Address Book and Personal Folders setup screens, be sure to
   specify a unique filename for the address book and mailbox, different
   from any previous profile. The wizard will create new files for you if
   they don't already exist. You CAN use the same address book (.PAB) and
   mailbox file (.PST) in multiple profiles, but why cause confusion?
   Then, in Tools/Options within Exchange, enable "Prompt for a profile
   to be used". This way when Exchange runs, you can choose the profile
   to run.
   
   You need to exit and re-start Exchange to swap between profiles. Be
   sure to allow it to completely exit (at least wait until the fax icon
   disappears) so it logs off from the services in the first profile.
   
   Profiles are cool for Exchange-enabled apps, because the apps will
   store their user settings per-profile. Internet Idioms, for example,
   can keep a unique signature for each profile. Schedule Plus for 95
   also keeps unique schedule books and contact lists per profile. You
   don't even need to have a mail client; a profile only needs the
   Personal Folders and Address Book services.
   
   Exchange stores profiles in the user portion of the Registry, so
   User Profiles apply here as well. Each user can have their own
   set of Exchange profiles, of if you don't want to be bothered with the
   "Prompt for profile to be used" requester, use a single profile for
   each user. This is especially useful of you have roving users that use
   Schedule Plus for 95; if you keep the schedule and message files in
   your home directory, all of the books will follow you around the
   network. Now that's cool.
     _________________________________________________________________
   
   10.5. Quick background on the Personal Address Book
   
   If you want to make up that bulk mailing list or that broadcast fax,
   here's where to do it.
   
   Hit Tools/Address Book and hit the blank card button (or File/New) to
   create an entry. The entries end up becoming a contact database of
   sorts, complete with full addressing should you choose to fill in all
   the blanks for each person. Then, when you send letters, you can add
   names from this address book directly.
   
   The most important entries to add to a new entry are the Name and
   E-MAIL address. The name entry shows up as a "friendly" name, but
   there are lots of spaces to fill in (like home mail address, work mail
   address, home & work phone & fax numbers, etc).
   
   The E-MAIL address actually has two components; the E-MAIL type and
   the E-MAIL address. Examples of Exchange E-MAIL addresses include
   [FAX:+1 (604) 555-1212] and [SMTP:gordonf@vcn.bc.ca]. You specify the
   address type when you create a new entry, so you don't need to
   memorize the bizarre formats I gave examples for, though they do work
   in the TO: boxes of letters.
   
   One special type of address book entry is the "Personal Distribution
   List", which is where you create groups of people to mail to. These
   groups can contain any number of people from your address book, even
   with different E-MAIL formats. To create a distribution list, first
   create all the entries you want in it, then create a distribution list
   and add the entries to it. When you send mail, use this distribution
   list as the destination address.
   
   MS Schedule Plus for 95 uses a similar address book for contact
   management, so be sure to fill in all the blanks when making up
   entries. This is actually another good reason to stick with Exchange;
   when you do get MS Office you will already have a powerful contact
   manager with a list of contacts ready to use. To make the Schedule+
   contact list match the Exchange address book, visit Microsoft's
   "Application farm" which has this page
   (http://www.microsoft.com/technet/boes/bo/mailexch/exch/tools/appfarm/
   schedaba.htm). Thanks to Sue Mosher for this one!
   
   A better Schedule+ address book service exists at
   http://www.thinkage.on.ca/shareware/schadp which completely
   REPLACES the Exchange address book service. Now you can keep ONE
   contact database for both Exchange AND Schedule+ (Makes me wonder why
   MS didn't do this in the first place!) Actually it can co-exist with
   the personal address book, but I didn't see anything preventing you
   from removing the PAB if you choose!
   
   Other Designed for Win95 apps will look for the address book for
   their own purpose (like Word 7's cover letter wizard).

     * 10.5.1. How do I import entries from other databases into the
       Address Book? 
       
   Exchange can only directly import address books from the original MS
   Mail. Sue Mosher's web site (http://www.slipstick.com/exchange/)
   contains many programs that can import (and export) entries into the
   personal address book.
     _________________________________________________________________
   
   10.6. Top ten misconceptions about Exchange
   
   10. Exchange is a pig (OK so it's 4.2 MB, but that includes all the
   interface, remote mail, and address book! I'd like to see you run four
   mail programs and a fax program all at once in less than 4.2 MB)
   
   9. It won't work with Win 3.1 Mail-enabled apps (Yes it does. Apps
   call MAPI.DLL to send mail)
   
   8. It requires Win95 networking to work (Not if all you're doing is
   faxing or CIS mail)
   
   7. It won't work with MS-Mail Remote (OK so it won't. But it does work
   with dial-up networking and the regular MS-Mail server, so use that
   instead)
   
   6. It's a poor Internet Mail client (Grab Internet Idioms and
   stop bitching)
   
   5. It won't work with MS-Mail shared folders (Download the
   Exchange Update to fix)
   
   4. You need Exchange to run Schedule Plus for Win95 (Not. Only for
   workgroup functions)
   
   3. You need Exchange Server to use it (Not. Exchange Server is a very
   different beast)
   
   2. No one's writing clients for Exchange (well... Microsoft's writing
   clients... heh heh... just keep bugging software vendors, and visit
   Angry Greycat Designs)
   
   1. It's only MS-Mail re-vamped (OK, but it's DRASTICALLY re-vamped!)
     _________________________________________________________________
   
   10.7. Exchange Wish List
   
   IMAP4 client (With optional folder store on the mail server, a'la
   MS-Mail)
   
   Nicer Internet Idioms installer (Grab Anthony's installer kit from
   http://home.istar.ca/~anthony/)
   
   FidoNet point client (Store echoes as external folders a'la MS-Mail,
   send and receive echo mail)
   
   Quicker fax manipulation (Actually it's not bad, but I'd dump the
   E-MAIL format option for more speed; set the format to "Not Editable")
   
   Exit QUICKER! For some reason, an Exchange component (MAPISP32) stays
   resident for up to 30 seconds after exit!
     _________________________________________________________________
   
   10.8. Exchange's other names, incarnations, versions, etc
     * Windows Messaging: This is a 3 MB update for Win95; it already
       comes with NT 4.0. It replaces all of Exchange's components
       including Internet Mail, and provides most of the bug fixes. You
       should still get the Cover Page update, and read Sue Mosher's
       FAQ if you use MS Fax and want to use this update.
     * Exchange Server Client: This is a massive 9 MB download that MS
       could've easily packaged up and sold, but instead decided to give
       it away. This is the same client that MS ships with Exchange
       Server. It installs into the exact same place as the built-in
       Exchange (which means far less confusion for Win95 users), and
       includes much of the functionality provided by Internet Idioms.
     * Microsoft Outlook: A replacement front end for Exchange. This
       ships with Microsoft Office 97. It combines Exchange and Schedule+
       into one interface, and includes a very nice add-in manager which
       lets you disable troublesome extensions, such as Internet Idioms
       (which doesn't work with Outlook, by the way). I haven't seen much
       of this, but it does appear to turn Exchange upside-down and
       inside-out. Anthony has most of the answers in the Outlook 97
       FAQ.
         _________________________________________________________________
   
   10.9. How to get the spell checker to work
   
   Early versions of Win95 had some kind of spelling checker options
   built into Exchange, but these never worked. These options require a
   spell-check subsystem, such as the one included into MS Office 95, MS
   Works 95, and other MS products featuring spelling checkers.
   
   Normally, if you install a Designed for Win95 app that includes a
   spell checker, it adds the needed Registry entries to enable spell
   checking in Exchange. Some installers don't do this, however. MS's KB
   article Q137178 describes how to patch your system to include
   spell check capability. Thanks to syc@ibm.net for pointing this to me.
     _________________________________________________________________

--
==============================================================================
= I am Gordon of Winterpeg. Junk mail is futile.          Post MakeMoneyFast =
= Find out why: http://spam.abuse.net/           Or eat pink meat from a can =
= World's best computer: http://www.amiga.de/          they're both the same =
= Win95 FAQ: http://www.orca.bc.ca/win95/ http://www.clark.net/pub/rolf/mmf/ =
==============================================================================

