










                         Purchase Order System
                         ---------------------









                              Version 1.7









                          Copyright (C) 1987


                           (User-Supported)










                          Ronald Bryan Byxbe
                         4594 Providence Place
                        New Orleans, LA  70126


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                                  -------

                           Purchase Order System
                           ---------------------

    This Program was written under the "ShareWare" concept.  You are free to
    copy this program and share it with others.  If you like the program and
    find it useful you are asked to send a donation to the author and register
    your copy.  Upon receipt of the requested donation you will receive full
    user support and any additional documentation that is needed to run the
    system.

    To register your program send $45.00 to:

                            Ronald Bryan Byxbe
                           4594 Providence Place
                          New Orleans, LA  70126

    =========================================================================



    Mail to:   Ronald Bryan Byxbe
               4594 Providence Place
               New Orleans, LA  70126


               Program Name:  (Purchase Order System)

               Version No.     1.7

               Amount         $_________

               Where did you get a copy of this program?

               ___________________________________________________________


               Comments:  ________________________________________________

               ___________________________________________________________

               ___________________________________________________________

               ___________________________________________________________



                               Table of Contents
                               -----------------

           0.0  Installation ...................................  01

                  0.1  Config.SYS ..............................  01
                  0.2  Ansi.SYS ................................  01
                  0.3  Install Procedures ......................  01
                  0.4  Program Execution .......................  01
                  0.5  Data Files ..............................  01
                  0.6  Index Files .............................  01

           1.0  System Menu ....................................  02

                  1.1  Edit System .............................  02
                       1.1.1  Change Company Name ..............  02
                       1.1.2  Change Beginning P/O # ...........  02
                       1.1.3  Change Printer Codes .............  02
                  1.2  Create New Data Files ...................  02
                  1.3  Rebuild File Indexes ....................  02

           2.0  Accounts Menu ..................................  03

                  2.1  Create New Vendor Account ...............  03
                  2.2  Edit Vendor Account .....................  03
                  2.3  Delete Vendor Account ...................  03
                  2.4  Browse Vendor Accounts ..................  03
                  2.5  Print Vendor Master List ................  03

           3.0  Purchases Menu .................................  04

                  3.1  Enter Purchase Orders ...................  04
                  3.2  Edit Purchase Orders ....................  04
                  3.3  Print Purchase Orders ...................  04
                  3.4  Finalize Purchase Orders ................  04

           4.0  Maintenance Menu ...............................  05

                  4.1  Clear Purchases Received ................  05
                  4.2  UnClear a Cleared Purchase ..............  05
                  4.3  Delete All Cleared ......................  05
                  4.4  Browse Purchase Transactions ............  05

           5.0  Reports Menu ...................................  06

                  5.1  Print Outstanding Purchase Transactions .  06
                       5.1.1  By Account .......................  06
                       5.1.2  By Vendor ........................  06
                       5.1.3  By Purchase Order Number .........  06
                  5.2  Print Cleared Purchase Transactions .....  06
                       5.2.1  By Account .......................  06
                       5.2.2  By Vendor ........................  06
                       5.2.3  By Purchase Order Number .........  06
                  5.3  Print Both Outstanding and Cleared ......  06
                       5.3.1  By Account .......................  06
                       5.3.2  By Vendor ........................  06
                       5.3.3  By Purchase Order Number .........  06


    0.0  Installation                                              Page 0001
    ------------------------------------------------------------------------

    0.1  Config.SYS

         You must have a Config.SYS file on you boot disk or in your
         root directory if you have a hard disk.  The Config.SYS file
         must have the following commands:

                 FILES=20     (May be higher)
                 BUFFERS=20   (May be higher)

         This file has been supplied on the Purchase Order Disk if you
         wish to examine it.

    0.2  Ansi.SYS

         The file ANSI.SYS should also be part of your Config.SYS file.
         The command is:  Device=ANSI.SYS

    0.3  Install Procedures

         0.3.1  Floppy Disk
                Make a backup copy of the Purchase Order Disk.
                Use the Copy, store the Original.

         0.3.2  Hard Disk
                Copy the files to your hard disk.

    0.4  Program Execution

         To run the Purchase Order System:
         Purchase <enter>

   *NEW* To use the Automatic Execution function simply press the
         F1 Key.  To turn it off Press the F1 Key again.
         Otherwise, place the cursor bar over the desired option
         and press enter.

         If this is the first installation of this system then the
         Edit System menu will appear.   See 1.1 Edit System.

    0.5  Data Files

         All necessary data files will be created upon execution
         if they do not exist.

    0.6  Index Files

         An option is supplied on the System menu for Re-Indexing
         Data Files.


    1.0  System Menu                                               Page 0002
    ------------------------------------------------------------------------

    1.1  Edit System

         1.1.1  Change Company Name

                This option allows you to change the name of your company.
                Enter the corrected name and press <Page Down>.

         1.1.2  Change Beginning Purchase Order Number

                This option allows you to enter the beginning Purchase
                Order Number for your company.  Any number from 0 to
                32767 is valid.  When the P/O Number reaches 32767 it
                is automatically reset to 1.

         1.1.3  Change Printer Codes

                This option is mandantory.  You must tell the system
                what codes are used to set your printer to condensed
                print.  You must also give to codes needed to cancel
                condensed print.  These codes can be found in your
                printer reference manual.  The condensed print codes
                are for 15cpi (15 characters per inch).  Most printers
                will allow the 10cpi (10 characters per inch) to cancel
                the condensed print mode.  If your printer allows 15cpi
                and 17cpi use the 15cpi codes.  If you have a wide
                carriage printer set these values to zero (0).


    1.2  Create New Data Files

         This option allows you to create new data files.  Use this
         command with caution.  All data files will be deleted and
         recreated and any existing data will be Destroyed.  A flag
         has been set to ask if you really want to do this.  If so
         respond by saying yes and the system will create new data
         files.  Otherwise, press <enter> and the system will return
         to the Main Menu.


    1.3  Rebuild Data File Indexes

         This option is used to rebuild all data file indexes.  You
         may execute this option as often as you wish.  If you feel
         that the system is not finding Vendors that have been entered
         into the system then execute this option.



    2.0  Accounts Menu                                             Page 0003
    ------------------------------------------------------------------------

    2.1  Create New Vendor Account

         This option allows the user to create a new vendor account.
         If the vendor exists an error will be generated stating that
         the vendor number is already in the file.  Issue a new vendor
         number and rekey the vendor.  Use the <enter> key or the
         <Page Down> to enter the record.  Use the <Esc> key to exit
         without entering the vendor.


    2.2  Edit Vendor Account

         This option allows the user to change information about a
         vendor.  However, it does not allow you to change the vendor
         number.  To do this you must first delete the vendor and
         and then re-enter him under a new number.  Use the <F1> key
         to select a particular vendor, the <Page Down> and <Page Up>
         keys to step forward and backwards thru the file.  Use the
         <Esc> key to abort editing.


    2.3  Delete Vendor Account

         This option allows the user to delete vendor records from
         the vendor file.  Use the <F1> key to select a particular
         vendor, the <Page Down> and <Page Up> keys to step forward
         and backwards thru the file.  To delete a vendor enter
         the letter 'Y' and press <enter>.

         HOWEVER, delete vendors with caution.  If any transactions
         are still outstanding in the transaction file they will
         exist without a vendor header.  It is best to wait for
         an extended period of time before deleting a vendor from
         the vendor file.

    2.4  Browse Vendor Account

         This option allows the user to browse through the vendor file
         displaying the vendor number, vendor name, and vendor telephone
         number.  The <F1> key will allow the user to select a particular
         vendor number to be displayed first.  The <Page Down> and
         <Page Up> keys allow forward and backward browsing.  Use the
         <Esc> key to exit the browse function.


    2.5  Print Vendor Master List

         This option allows the user to print a hard copy of all the
         vendors in the vendor file.  All information is printed.
         The list is printed on  8 1/2" x 11"  standard with paper.


    3.0  Purchases Menu                                            Page 0004
    ------------------------------------------------------------------------

    3.1  Enter Purchase orders

         Use this option to enter all purchase orders.  Purchase orders
         can be entered at any time.  You may exit the program, return
         and continue at a later time.


    3.2  Edit Purchase orders

         Use this option to make changes to purchase orders entered in
         option 3.1.  You must make all changes before executing the
         finalize command in option 3.4.  Use the <F1> key to select
         a particular purchase order.


    3.3  Print Purchase Orders

         Use this option to print purchase orders.  Purchase orders
         are printed on plain  8 1/2" x 11"  paper.  If a mistake
         is made you can reprint the purchase orders before you
         finalize them to the transaction file.


    3.4  Finalize Purchase Orders

         You MUST execute this option after you have printed the purchase
         orders.  This option will post all purchase order transactions
         to the transaction file.  After the finalize is complete the
         system will reset the purchase order file to null. (Empty).



    4.0  Maintenance Menu                                          Page 0005
    ------------------------------------------------------------------------

    4.1  Clear Purchases Received

         This option is used to clear the purchase transactions once
         the item has been received.  Respond by entering a 'Y' to
         clear and the date the purchase transaction was cleared.

         Use the <F1> key to select a particular purchase transaction
         and the <Page Down> and <Page Up> keys to step through the
         purchase transactions.  Press the <Esc> key to exit.

    4.2  UnClear A Cleared Purchase

         This option is used to unclear a purchase transaction once
         it has been cleared.  Respond by entering a 'Y' to
         unclear the purchase transaction.

         Use the <F1> key to select a particular purchase transaction
         and the <Page Down> and <Page Up> keys to step through the
         purchase transactions.  Press the <Esc> key to exit.

    4.3  Delete All Cleared

         This option is used to delete all purchase transactions that
         have been received and cleared.  The system will ask you
         a date.  Enter the date in which you wish all prior transactions
         deleted.  Example:  If you wanted to delete all transactions
         prior to January 1, 1987 then enter 01/01/87.  This would
         delete all transactions up to and including December 31, 1986.


    4.4  Browse Purchase Transactions

         This option allows the user to browse through the purchase
         transactions.  The system will show if the transaction has
         been cleared by placing '*C*' on the far right hand side.

         Use the <F1> key to select a particular purchase transaction
         and the <Page Down> and <Page Up> keys to step through the
         purchase transactions.  Press the <Esc> key to exit.



    5.0  Reports Menu                                              Page 0006
    ------------------------------------------------------------------------

    Select Option:

      This screen will appear each time you request one of the reports
      below.  You may enter certain parameters for printing or press
      the <Page Down> to print all transactions.

      You have the option of selecting a beginnning vendor number (Low)
      and an ending vendor number (high).  If only one vendor is desired
      then enter the vendor number in the Low column.

      The other options work the same way as the vendor option.

      Example:  Print all transactions for vendor 'Sears' for account
      number 10050078.  You would enter the vendor number 'SE0234' in
      the Low column for vendor and the account number 10050078 in the
      low column for account.  You would then press <Page Down>.

      Example:  Print all transactions for vendor 'Allied Steel' for
      account numbers 23400785 thru 45600945.  You would enter the
      vendor number 'AL2210' in the Low column for vendor, the account
      number 23400785 in the Low column for account, and the account
      number 45600945 in the High column for account. You would then
      press <Page Down>.



    5.1  Print OutStanding Purchase Transactions

         This option will print outstanding purchase transactions in one
         of the following ways:

         5.1.1  By Account
         5.1.2  By Vendor
         5.1.3  By Purchase Order number

    5.2  Print Cleared Purchase Transactions

         This option will print cleared purchase transactions in one
         of the following ways:

         5.1.1  By Account
         5.1.2  By Vendor
         5.1.3  By Purchase Order number

    5.3  Print Both Outstanding and Cleared Transactions

         This option will print all purchase transactions in one of the
         following ways:

         5.1.1  By Account
         5.1.2  By Vendor
         5.1.3  By Purchase Order number

   *  You can terminate printing at any time by pressing any key.


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